Outline
getoutline.com · Workspace and files
Team knowledge base and wiki, self-hostable.
51 items · 57 source threads · 2 source types · updated 2026-03
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Pain points 24
| Item | Area | Severity | Support | Last seen |
|---|---|---|---|---|
| Requiring a Google or Slack account is off-putting for self-hosters The user is interested in hosting Outline themselves but dislikes that their users must still sign in through Google or Slack, and expects this to scare many people off. Affects: prospective self-hosters |
Setup & onboarding | Causes churn | 3 sources | 2021-02 |
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| Frequent sign-outs after upgrading to 1.0.1 with OIDC After upgrading, a user signing in through Authentik is logged out of Outline far more often than before, even while the identity provider session remains active. No session timeout setting is available. Affects: self-hosters using OIDC |
Reliability & bugs | Blocks work | 3 sources | 2025-11 |
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| Export hangs forever after upgrading to 0.69.0 On a self-hosted Docker install, exporting any collection never completes after the upgrade. Downgrading restores exports. Affects: self-hosters |
Reliability & bugs | Blocks work | 2 sources | 2023-04 |
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| Container fails to start after upgrading to 0.77.0 on arm64 After an image upgrade, the container restarts because a native AWS CRT binary is missing for linux arm64 musl. Affects: self-hosters on arm64 |
Self-hosting & upgrades | Causes churn | 1 source | 2024-06 |
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| Documents display an older revision after upgrade After upgrading a self-hosted install, some documents briefly show the correct content then switch to an older revision. Affects: self-hosters |
Reliability & bugs | Causes churn | 1 source | 2023-08 |
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| External guests can see other users, a GDPR concern Locked: summary and evidence are part of Sprint Pass and Pro |
Permissions & security | Causes churn | 1 source | 2022-01 |
| Sub-documents cannot have fewer permissions than their parent Locked: summary and evidence are part of Sprint Pass and Pro |
Permissions & security | Blocks work | 1 source | 2026-03 |
| No automatic mapping of LDAP/OIDC groups to Outline groups Locked: summary and evidence are part of Sprint Pass and Pro |
Permissions & security | Blocks work | 1 source | 2024-12 |
| GitLab OIDC login creates multiple workspaces Locked: summary and evidence are part of Sprint Pass and Pro |
Reliability & bugs | Blocks work | 1 source | 2024-07 |
| Setting up Minio for file storage is the hardest part of self-hosting Locked: summary and evidence are part of Sprint Pass and Pro |
Self-hosting & upgrades | Blocks work | 1 source | 2023-08 |
| Draft-by-default confuses users migrating from Notion Locked: summary and evidence are part of Sprint Pass and Pro |
UI & usability | Blocks work | 1 source | 2023-05 |
| Signing out does not end the OIDC session Locked: summary and evidence are part of Sprint Pass and Pro |
Permissions & security | Blocks work | 1 source | 2022-08 |
| Search misses CJK words inside sentences Locked: summary and evidence are part of Sprint Pass and Pro |
Reliability & bugs | Blocks work | 1 source | 2022-03 |
| Uploads fail silently when S3 Block Public Access is on Locked: summary and evidence are part of Sprint Pass and Pro |
Self-hosting & upgrades | Blocks work | 1 source | 2021-11 |
| Editor ignores right-to-left text direction Locked: summary and evidence are part of Sprint Pass and Pro |
UI & usability | Blocks work | 1 source | 2021-06 |
| Impression that Outline pushes paid plans over self-hosters Locked: summary and evidence are part of Sprint Pass and Pro |
Pricing & plans | Blocks work | 1 source | 2020-07 |
| Slack slash command setup for self-hosted Outline is poorly documented Locked: summary and evidence are part of Sprint Pass and Pro |
Documentation | Blocks work | 1 source | 2020-03 |
| Docker setup still too complex for a quick start Locked: summary and evidence are part of Sprint Pass and Pro |
Self-hosting & upgrades | Blocks work | 1 source | 2020-02 |
| Personal Google accounts rejected at login Locked: summary and evidence are part of Sprint Pass and Pro |
Setup & onboarding | Blocks work | 1 source | 2019-01 |
| Mermaid diagrams render at the wrong size in RDP sessions Locked: summary and evidence are part of Sprint Pass and Pro |
Reliability & bugs | Annoyance | 1 source | 2026-03 |
| Collapsing a heading collapses it for every collaborator Locked: summary and evidence are part of Sprint Pass and Pro |
Collaboration | Annoyance | 1 source | 2024-09 |
| Default themes give limited formatting and less readable documents Locked: summary and evidence are part of Sprint Pass and Pro |
Customization | Annoyance | 1 source | 2024-01 |
| OIDC setup requires entering every endpoint separately Locked: summary and evidence are part of Sprint Pass and Pro |
Self-hosting & upgrades | Annoyance | 1 source | 2023-08 |
| Backlinks missing on publicly shared documents Locked: summary and evidence are part of Sprint Pass and Pro |
UI & usability | Annoyance | 1 source | 2023-02 |
Feature requests 26
| Item | Area | Severity | Support | Last seen |
|---|---|---|---|---|
| Diagrams.net integration only embeds an external URL The existing diagrams.net support just displays a diagram from an external URL. The user wants diagrams stored as images in Outline and editable in place, plus a configurable URL for self-hosted diagrams.net. Affects: self-hosting teams |
Integrations | Annoyance | 3 sources | 2024-04 |
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| Watch a document and get notified when it changes A request to subscribe to individual documents and be notified of updates. |
Collaboration | Annoyance | 2 sources | 2020-01 |
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| Make a self-hosted Outline publicly readable as documentation A team documenting their product wants all collections and documents open to the public and indexable by search engines, without a registration gate. Affects: teams publishing public documentation |
Collaboration | Blocks work | 1 source | 2021-08 |
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| Batch import tool to migrate a team from Notion A company wants to move its whole team from Notion to Outline but has no tool to bring over existing articles. They list Markdown folder import, Notion ZIP handling, media and user mapping. Affects: team migrating from Notion |
Data export & migration | Blocks work | 1 source | 2020-02 |
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| Share a whole collection publicly, not just single documents Sharing one document at a time is not enough for this user, who wants a shareable link for an entire collection. |
Collaboration | Blocks work | 1 source | 2020-01 |
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| MathJax support needed to switch documentation to Outline Locked: summary and evidence are part of Sprint Pass and Pro |
Customization | Blocks work | 1 source | 2019-09 |
| Real-time collaborative editing for documentation swarms Locked: summary and evidence are part of Sprint Pass and Pro |
Collaboration | Blocks work | 1 source | 2018-11 |
| Microsoft Teams authentication for orgs leaving Slack and Google Locked: summary and evidence are part of Sprint Pass and Pro |
Integrations | Blocks work | 1 source | 2018-08 |
| Provide an MCP server for the knowledge base Locked: summary and evidence are part of Sprint Pass and Pro |
API & developer experience | Annoyance | 1 source | 2026-01 |
| Sort documents at every level of the tree Locked: summary and evidence are part of Sprint Pass and Pro |
UI & usability | Annoyance | 1 source | 2024-11 |
| Merge and split table cells Locked: summary and evidence are part of Sprint Pass and Pro |
UI & usability | Annoyance | 1 source | 2024-06 |
| Grant document access to groups, not only individual users Locked: summary and evidence are part of Sprint Pass and Pro |
Permissions & security | Annoyance | 1 source | 2024-03 |
| Password protection for publicly shared documents Locked: summary and evidence are part of Sprint Pass and Pro |
Permissions & security | Annoyance | 1 source | 2024-03 |
| Show collection titles in search results Locked: summary and evidence are part of Sprint Pass and Pro |
UI & usability | Annoyance | 1 source | 2023-10 |
| AI-powered answers inside the search bar Locked: summary and evidence are part of Sprint Pass and Pro |
Other | Annoyance | 1 source | 2023-05 |
| Ability to mark comments as resolved Locked: summary and evidence are part of Sprint Pass and Pro |
Collaboration | Annoyance | 1 source | 2023-03 |
| Post document updates to Mattermost channels Locked: summary and evidence are part of Sprint Pass and Pro |
Integrations | Annoyance | 1 source | 2022-10 |
| Archive a whole collection after a project ends Locked: summary and evidence are part of Sprint Pass and Pro |
UI & usability | Annoyance | 1 source | 2022-02 |
| Read-heavy teams want an explicit Edit mode with collaborative editing Locked: summary and evidence are part of Sprint Pass and Pro |
Collaboration | Annoyance | 1 source | 2022-02 |
| Custom themes and branding are frequently requested Locked: summary and evidence are part of Sprint Pass and Pro |
Customization | Annoyance | 1 source | 2022-01 |
| Internal links should be visually distinct from external links Locked: summary and evidence are part of Sprint Pass and Pro |
UI & usability | Annoyance | 1 source | 2020-07 |
| Share a document together with all its child documents Locked: summary and evidence are part of Sprint Pass and Pro |
Collaboration | Annoyance | 1 source | 2020-01 |
| Approval workflow for page creation and edits Locked: summary and evidence are part of Sprint Pass and Pro |
Permissions & security | Annoyance | 1 source | 2019-11 |
| Option to edit raw Markdown alongside the WYSIWYG editor Locked: summary and evidence are part of Sprint Pass and Pro |
UI & usability | Annoyance | 1 source | 2018-10 |
| Document tags for organizing knowledge Locked: summary and evidence are part of Sprint Pass and Pro |
UI & usability | Annoyance | 1 source | 2018-08 |
| Drag and drop reordering of documents in a collection Locked: summary and evidence are part of Sprint Pass and Pro |
UI & usability | Annoyance | 1 source | 2018-03 |
Workarounds 0
Nothing recorded in this category yet.
Switching reasons 1
| Item | Area | Severity | Support | Last seen |
|---|---|---|---|---|
| Team chose BookStack over Outline because of thin documentation A team evaluating self-hosted wikis liked Outline at first but found its documentation lacking and chose BookStack, whose deployment instructions were easier for someone who rarely deploys servers. Affects: team evaluating self-hosted wikis |
Documentation | Causes churn | 1 source | 2020-07 |
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